Constitution


 

THE CONSTITUTION OF
THE BANGLADESH CANADA ASSOCIATION OF CALGARY - BCAOC

 

1.0 NAME

The Association shall be called “BANGLADESH CANADA ASSOCIATION OF CALGARY’”

 

 

2.0 NATURE

The Association shall be of purely VOLUNTARY, SOCIAL, CULTURAL: NON-POLITICAL AND NON-RELIGIOUS in nature.

 

 

3.0 AIMS AND OBJECTIVES

3.1 To promote and preserve the History, Culture and Traditions of Bangladesh in Canada.

3.2 To foster better understanding between the Bangladeshis and Canadians in general,

3.3 To represent the interest of Bangladeshi community at various levels of government and to other ethnic groups and/or organizations,

3.4 To acquire and maintain necessary facilities for achieving the objectives of the Association.

 

 

4.0 ADDRESS

The Address or the Association shall be a POST BOX in a centrally located area in the city of Calgary until the association moves to a permanent office.

 

 

5.0 MEMBERSIIIP

5.1 MEMBER

5.1.1 Must be 18 years of age or older.

5.1.2 Must be living in Alberta.

5.1.4 Must accept the clauses 2.0 and 3.0.

5.2 HONORARY MEMBER

Honorary Membership shall be conferred an individuals who have rendered extraordinary services beneficial to the Association and the community at large.

5.3 MEMBERSHIP FEE

5.3.1 The annual membership fee shall be decided at the Annual General Meeting.

5.3.2 For new arrivals fees shall be prorated.

5.4 WITHDRAWALS OR RESIGNATION

5.4.1 Any Member of the Executive Council may resign or withdraw his/her membership by writing to the President at any time.

5.4.2 The President may resign by writing to the Vice-President.

5.4.3 The resignation by any Executive-Council member shall be finalized in a meeting of the Executive Council.

5.4.4 Any member failing to pay his dues for one year losses his/her membership but can be restored by paying the full annual dues at any time.

5.4.5 Any member wishing to withdraw is her membership may do so by writing to the President.

5.6 REMUNERATION

No member of the Association shall receive any remuneration for his/her services, unless authorized by the general members.

 

 

6.1 All members shall have the right to vote and hold 0ffice provided he/she had been a member at least three (3) months prior to the time of exercising this right.

6.2 The clause 6.1 shall be exempted if any one of the following two clauses is satisfied.

6.2.1 The persons concerned have newly arrived in the Province of Alberta.

6.2.2 The general body takes a majority decision to welcome him/her as a new member of the Association with the immediate right to vote and hold office.

6.3 The books and records or the Association may be inspected by any member at the Annual General Meeting or at any other lime, by writing to the General-Secretary with at least two (2) weeks’ notice.

6.4 Any member of the association may make a written complaint of the advisory-Committee against any other member(s) of the Association pertaining to any activities detrimental to the Association or its Constitution.

6.5 Any member of the Association may obtain the copy of the copy of the constitution, any amendments or resolution affecting the constitution and the minute(s) of the general Meeting(s) upon request to the president or the General Secretary.

 

 

7.0 OBLIGATION

All members are obliged to:

7.1 Pay the Annual membership fee.

7.2 Show respect to the Association, its nature, aims and objectives and fellow member(s).

7.3 Respect the decision(s) of any General Meeting or Executive-Council Meeting.

7.4 Observe the parliamentary language and manners.

 

 

8.0 THE EXECUTIVE COUNCIL

The Association shall be run by a body called the EXECUTIVE COUNCIL consisting of seven (7) or more members duly elected in the Annual General Meeting as per clause 12.0.

The Members of the Executive Council are:

i) President,

ii) Vice-President.

iii) General-Secretary

iv) Treasurer

v) Social-Secretary,

vi) Cultural-Secretary

vii) Executive-Member (Ex-officio).

8.1 PRESTDENT

8.1.1 Shall be the chief executive

8.1.2 Shall represent the Association in every aspect.

8.1.3 Shall preside over all meetings whenever present.

8.1.4 Shall be the co-signatory to all the Association accounts?

8.1.5 Shall not hold office of the President for THREE (3) consecutive terms.

8.2 VICE-PRESIDENT

8.2.1 Shall share the responsibilities of the president as determined by the president.

8.2.2 Shall represent the Association in the absence of the president.

8.2.3 Shall preside over all meetings when the president is absent.

8.2.4 Shall assume the responsibility of the president with immediate effect if and when the President is unable to perform his/her duties for any reason.

8.2.5 Shall be the CO-signatory to all Association accounts when either the president or the Treasurer is unable to do so.

8.3 GENERAL SECRETARY

8.3.1 Shall maintain the office of the Association,

8.3.2 Shall have the charge of the Seal of the Association.

8.3.3 Shall keep the accurate minutes of all meetings.

8.3.4 Shall communicate to the members of the Association.

8.3.5 Shall call all the meetings with the approval of the President.

8.4 TREASURER

8.4.1 Shall be responsible for all the financial affairs of the Association.

8.4.2 Shall be the co-signatory to all the Association accounts.

8.4.3 Shall prepare the Annual Financial Statements.

8.5 SOCIAL-SECRETARY

Responsible for all the social activities of the Association.

8.6 CULTURAL-SECRETARY

Responsible for all the cultural activities of the Association.

8-7 EXECUTIVE-MEMBER (EX-OFFICIO)

The President of the last Executive council shall be the Executive-Member

8.8 FINANCIAL POWER of the Executive Council.

8.8.1 The Executive-Council may apply for donations from any other organizations.

8.8.2 The council shall not be able la borrow money from any source without the approval of the majority of the members.

8.9 CO-OPTION of au Executive-Council member

In the event of any Executive-Council member(s) other than the President, the Executive Council may co-opt to fill up the vacant position from the general members. Such co-option shall be ratified in the following General Meeting.

8.5 SOCIAL-SECRETARY

Responsible for all the social activities of the Association.

8.6 CULTURAL-SECRETARY

Responsible for all the cultural activities of the Association.

8.7 EXECUTIVE-MEMBER (EX-OFFICIO)

The President of the last Executive Council shall be the Executive-Member.

8.8 FINANCIAL POWER of the Executive Council.

8.8.1 The Executive-Council may apply for donations from any other organizations,

8.8.2 The council shall not be able to borrow any money from any source without the approval of the majority of the members.

8.9 CO-OPTION or an Executive-Council member

In the event of resignation of any Executive-Council member(s) other than the President, the Executive Council may co-opt to fill up the vacant position from the general members. Such cooption shall be ratified in the following General Meeting.

 

 

9.0 MEETINGS

9.1 ANNUAL GENERAL MEETING (AGM).

Shall be held at the end of every year on or before January 31.

9.1.1 The agenda shall include:

9.1.1.1 Ratification or the minutes of the previous General Meeting.

9.1.1.2 Presentation or the Annual Activity Report by the President or any other Executive-Council member with the approval of the President.

9.1.1.3 Presentation of the Financial Statement by the Treasurer

9.1.1.4 General discussion.

9.1.1.5 Any other, matter(s) which may need discussion or approval by the members of the Association.

9.1.2.6 The Election of the Executive Council For the following term.

9.1.1.7 The election of the Advisory-Committee.

9. 1.1.8 the election of the Auditor(s).

9.2 GENERAL MEETING (OTHER)

There can be other General meeting(s) during the year

If and when necessary.

9.3 PROCEDURE

Tile procedure to call the AGM or a General Meeting is as follows:

9.3.1 By the General Secretary with the approval of President.

9.3.2 By the President on request by a written petition by at least one half plus one of the total numbers of the members. Such meeting(s) shall be called “Extra-Ordinary General Meeting”. The President is obliged to call such a meeting when required.

9.3.3 ” The notice of the “Extra-Ordinary General Meeting” shall accompany the copy of the written request and-”the signatures or the members who signed the petition.

9.3.4 Then must be three (3) weeks lime between the date of the notice issued and the date of the meeting to be held.

9.3.3 The notice must include the date of issue, date and time of the meeting to be held, venue and the complete AGENDA.

9.3.6 The Executive Council may call a General Meeting to put forward their program for the year if and when necessary.

9.3.7 Minutes of the General Meeting(s) shall be recorded and shall be ratified in the following General Meeting.

9.4 EXECUTIVE COUNCIL MEETING

9.4.1 Shall be held at least once in every three months

9.4.2 The General Secretary shall call the meeting with the approval of the President.

9.4.3 A minimum of seven days’ time shall be allowed and the time, date, venue agenda of the meeting shall be specified.

9.4.4 Minutes of the meeting(s) shall be recorded and ratified in the following meeting of the Executive Council.

9.4.5 Any difference within the members of the council should be resolved in an Executive Council meeting, failing this; the Executive Council shall refer the matter to the Advisory-Committee for their recommendation.

9.4.6 In the case of disagreement between the President and council member(s) a “Special Executive-Council fleeting” may be called by any council member with a written and signed request by, the majority of the total council members,

9.5 QUORUM

9.5.1 The quorum of any General Meeting shall be one half plus one of the total number of members of the Association.

9.5.2 The majority of the Executive-Council members shall form the Quorum for the Executive Council meeting.

9.6 CASTING VOTE

The decision of any meeting shall be by simple majority vote. In case of a tie, the presiding officer or the Chairperson shall have the casting vote.

 

 

10.0 COMMITTEE(S)

Committees of various natures with specific assignments call are formed in the following manner.

10.1 BY THE MEMBERS IN A GENERAL MEETTNG:

10.1.1 The members in a general meeting may elect Committees by a simple majority vote.

10.1.2 The Committee(s) elected at the General Meeting shall be responsible to the General Members.

10.1.3 Such Committees(s) shall serve its term if not dissolved by the General members.

10.2 BY THE EXECUTIVE COUNCIL MEETING:

10.2.1 The Executive Council may also elect Committee(s) by a simple majority vote.

10.2.2 The Committee(s) elected by the Executive Council shall be responsible to the Council

10.2.3 AII such Committee shall cease to exist when dissolved by the Executive Council or at the expiry of the term of the Executive Council.

10.3 ADVISORY-COMMITTEE

The Advisory-Committee consisting or five (5) members shall be elected in every AGM.

10.3.1 Shall elect the Chairperson for the Committee.

10.3.2 Shall conduct the nominations process.

10.3.3 Shall conduct the Election for the Executive-council Members.

10.5.4 Shall be responsible for making recommendations to the* General Members for taking disciplinary measure(s) against any member(s) of the Association.

 

 

11.0 AMENDMENTS

Constitution may be amended in the following manner:

11.1 A General Meeting has to be called with complete AGENDA.

11.2 Two-third majority vote shall make permanent amendment(s).

11.3 Simple majority shall-make temporary amendments but has to be ratified in the following Annual General Meeting. Such ratification in three consecutive Annual Genera Meetings shall make the amendments permanent.

 

 

12.0 ELECTTON OF THE EXECUTIVE-COUNCIL

12.1 The election of the members of the Executive Council shall be held at the Annual General Meeting and conducted by the Chairman of the Advisory-Committee.

12.2 The candidates for the positions of the Executive Council shall conform to the clause 5.1 or 6.1 or 6.2.

12.3 The manner of voting for the Executive-Council Member(s) shall be the “Secret Ballot” system.

12.4 For any other election, the members present in the meeting may decide the manner of voting by majority.

12.5 Procedure for nomination:

12.5.1 Any member may nominate any other member for any position of the Executive Council, seconded by another member and accepted by the nominee.

12.5.2 Any member wishing to volunteer his/her services for any position of the Executive Council may express his/her desire to any member of the Advisory committee. In such case the Advisory Committee shall nominate the person for his/her desired position.

12.5.3 All nomination paper shall be forwarded to the Chairman of the Advisory Committee

12.5.4 Advisory Committee shall put forward the names of the candidates for different positions for election.

 

 

13.0 NO-CONFIDENCE MOTION

One half plus one number of the total membership may bring the No-Confidence motion against the Executive-Council, any of its member(s), any Committee or any Committee member(s) in a general meeting duly called as per clauses 9.3.2,-,19.3.3 and 0.3.4.

 

 

14.0 AUDITING

The books, account(s) and records of the Association shall be audited at least once a year, prior to the Annual General Meeting, by a duly qualified accountant or two members of the Association elected to do so in the last Annual General Meeting.

 

 

15.0 COMMUNICATION

15.1 In meetings all verbal communications shall be carried out either in English or Bangla.

15.2 All written communications shall be in English only.

15.3 All Books, Records and Minutes shall be maintained in English only.

 

 

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